Privacy statement

1. About this privacy statement

This privacy statement applies to personal information collected by Te Rūnanga o Toa Rangatira Incorporated, an incorporated society registered in New Zealand (incorporation number 417771) (in this statement, ‘we’, ‘us’, ‘our’) from our website users and Ngāti Toa iwi members (‘members’) (‘you’, ‘your’), through our website, including when processing an application to become a member, grant and scholarship applications, job applications and contact requests, or when otherwise interacting with members and website users.

2. Information we collect from you

We may collect the following information from you when you interact with us, for the following purposes:

Personal information collected

Why collected

Information we collect from you when we process your application for registration as a member, including:

  • your name and contact details
  • your birth certificate and other supporting identification documents
  • your whakapapa information

So we can contact you about your application

So we can establish your whakapapa to Ngāti Toa

So we can administer your registration and membership with Ngāti Toa

Information we collect from you when we process your application for certain grants, scholarships, jobs or services, including:

  • your name, contact and membership details
  • information about your eligibility for certain grants, scholarships, jobs or services
  • Supporting documents:
    - Sport Club Details
    - Bank Details

So we can contact you about your application

So we can fully consider your application

So we can confirm your affiliation and participation for eligibility and verification purposes

So we can process any grant, scholarship, or reimbursement payments directly to you

Information we collect when we provide members with certain services and support in relation to iwi and community initiatives

So we can provide you with our services

Information we collect from you when you subscribe to our newsletter and/or other updates, including:

  • your name
  • your email address

So we can provide you our electronic newsletter

So we can keep you up to date with our iwi and community initiatives

For marketing purposes

Information we collect about members and visitors to our website at www.ngatitoa.iwi.nz, either directly or indirectly through tracking your use of our digital platforms, including:

  • date and time of your visit
  • pages and parts of the page you view
  • information you download
  • how you use the platform or its features
  • your IP address
  • your location (if enabled)
  • information gathered through cookies and tracking tools

So we can conduct our business and administer your membership

So we can comply with laws and regulations

So we can inform you of services or opportunities available to you

For the development of web statistics

So we can investigate security issues, fraud, or inappropriate behaviour

Any of the information collected above

To improve our website and user experience

To communicate with you and manage our relationships with members

To comply with our legal obligations

For any other reason permitted by the Privacy Act 2020

3. If you do not agree to provide us with personal information

You don’t have to give us personal information about you, or any other person. However, if you do not provide us with the information we request, we may not be able to provide you with our services or you may not be able to fully benefit from your membership.

4. Information you give us about other people

We may collect personal information about someone else from you.

If you do provide us with someone else’s personal information, you must make sure you have that person’s authority to do so and you must make sure that person knows that their information may be used by us in the circumstances set out in this statement.

5. Where personal information is held

The personal information that we collect may be held by us:

  • by our cloud service providers located in New Zealand or overseas; and

  • in physical files held securely at our premises.

6. Disclosing your information

We only disclose your information to others for the purposes described in this statement, or as otherwise permitted under New Zealand privacy law.

In addition to the specific ways that we’ve described in this statement, we may also disclose the personal information we hold about you to the following persons:

WHO TO

WHY

Our related companies and organisations, including:

  • Ngāti Toa
  • Ngāti Toa Rangatira
  • Ora Toa PHO Ltd.
  • Toa Developments
  • Te Ahuru Mowai Limited Partnership
  • Rangituhi Number 1 Ltd.
  • Toa Rangatira Investment Properties
  • Arijit Residential Ltd.
  • Kimihia Number 1, 2, 3 Ltd.

Where we believe it is appropriate to help us provide a service or for an administrative, management or operational purpose

Our service providers, such as data hosting providers, auditors, insurers, mail houses

To assist us to provide services to you

Any person, including government authorities and regulatory bodies

Where we are authorised or required to disclose your personal information to them

Our scholarships, grants and iwi partners, including:

  • Māori Education Trust
  • Your Iwi
  • Sharesies
  • TEAM IM
  • Te Kainga Ururua (Toa ITM)
  • Raranga
  • Switched On Group
  • Armillary Ltd.

To assist us to provide services to you

Any other person

With your authorisation

7. Your rights

You have the right to:

  • request access to personal information that we hold about you; and

  • request that we correct personal information that we hold about you.

8. Contacting us

You may contact our privacy officer:

by post, at:

Privacy Officer
Te Runanga O Toa Rangatira Incorporated
PO Box 50355, Porirua 5022, New Zealand.

by email, at:
privacy@ngatitoa.iwi.nz

9. Keeping us updated

It is important to us that the personal information that we hold about you or any other person is accurate and complete. Please let us know as soon as possible if you think we may need to make changes to the information that we hold.

10. Amendments

We may make changes to this privacy statement from time-to-time by publishing an updated version of this privacy statement on our website.

Last update: May 2025